Meetings of the Board of Fire CommissionersRegular meetings are usually held on the second Monday of each month, except where noted in the schedule. For an explanation of the different types of meetings, please see below.
What are the Different Types of Meetings?When the District was formed in 1957, a Charter was enacted through State Legislation. In addition to the Charter there are By-laws to govern District business.
In those documents, specific meetings and types of meetings are identified. When a meeting is posted in the legal notice of our local newspapers, the type of meeting is always identified.
There have been several occasions when taxpayers ask, "What are the Different Types of Meetings?"
The following brief explanations should help you to understand the system. If you would like more detailed information any of the meeting types, please refer to Article VI of the South Fire District By-Laws.
Regular Meetings of Commission - The Board of Fire Commissioners has regular Monthly meetings to conduct routine business. To keep costs down, the Commission posts these meeting dates once a year in a legal notice in the Middletown Press and/or Hartford Courant newspapers, and on this page of the South Fire District web site.
The residents of the Fire District also have specific types of meetings beyond those of the Fire Commission:
Annual Meeting – elects a Commissioner.
Budget Meeting – presents budget for taxpayer approval and adopts mill rate.
Budget Workshop Meeting – allows budget items to be discussed prior to being presented for taxpayer approval.
Special Meetings of Electors – called for the residents to be present for District business that requires actions of the taxpayers. Examples of this would be an election of a Commissioner for a vacated seat or approval of an expenditure not previously approved in the annual budget. Only the taxpayers can adopt a budget, levy taxes, and elect a Commissioner. All of these functions are handled in public meetings.
The only time the Commission could meet not in public view is for an "Executive Session". This session must be identified on the meeting agenda and the purpose of the session disclosed to the public. No votes are taken during these sessions. The State of Connecticut controls guidelines for Executive Sessions. Executive sessions are generally for personnel issues and collective bargaining strategy sessions.
Special Meetings of Commission – On occasion, the Commission needs to meet to discuss issues not a part of the regular Monthly Meeting. Those meetings are called "Special Meetings of Commission".
All District meetings have minutes taken, and are available from links on the Meeting Minutes page.